Memorandum

To:

Officers

From:

Anne K. Nadol, Secretary to the Board of Trustees

cc:

Richard M. Englert, President

Date:

October 9, 2019

Subject:

Deadlines for Submitting Items for Consideration
by the Board of Trustees and its Committees

Attached is a copy of the meeting schedule of the Board of Trustees and its committees for fiscal year 2019-2020.

To provide the Board sufficient time to consider proposed actions, and to permit review and approval by the President, all materials relating to any matter that will be presented to the Board or any of its committees for action or information must be submitted to the Office of the Secretary at least three weeks prior to the scheduled committee or Board meeting at which it will be considered. You should provide additional time if the matter is other than routine.

PROPOSED ACTION ITEMS AND REPORTS FOR INFORMATION RECEIVED LESS THAN THREE WEEKS PRIOR TO A SCHEDULED MEETING WILL NOT BE PLACED ON THE AGENDA FOR THAT MEETING, BUT WILL BE DEFERRED TO A SUBSEQUENT MEETING.

For action items, the materials delivered to the Secretary should include (1) a draft recommendation for action in standard format, (2) an outline or narrative identifying the individuals, groups and entities that have participated in the preparation of the item, (3) the budgetary authority and impact, and (4) such other detailed background information and materials as appropriate for fully-informed consideration and approval by the President and the Board.  Please contact the Office of the Secretary at secretary1@temple.edu.

For information items, all background documents and presentation materials along with the identity of the individual(s) who will present the matter to the Board, must be included in the materials submitted to the Office of the Secretary.

These deadlines are established to provide the President with time to review the matter, consult with others as he deems appropriate, and determine whether or not the matter will be presented to the Board committee or Board as requested. 

The University’s Bylaws outline the powers and authority of the Board and its various standing committees.  While you may have general familiarity with matters requiring Board approval within your area of responsibility, the pertinent sections of the Bylaws are attached for easy reference.  If you have any questions as to whether a particular action requires Board approval, please feel free to call the Office of the Secretary.

If you are involved in preparing a matter within the jurisdiction of a Board committee that does not have scheduled meeting dates, but instead is listed as meeting at the "Call of Chair," please understand that a meeting cannot be scheduled until at least two weeks after you have delivered all pertinent materials to the Office of the Secretary.

The submission deadlines will be strictly enforced.

Standing Committees

Academic Affairs Committee

Meeting Date

Submission Deadline

Monday, December 16, 2019 @ 10:00 a.m.

Monday, November 25, 2019

Monday, March 9, 2020 @ 12:00 Noon

Monday, February 17, 2020

Monday, May 11, 2020 @ 10:00 a.m.

Monday, April 20, 2020

Monday, October 12, 2020 @ 12:00 Noon

Monday, September 21, 2020

Alumni Relations & Development Committee

Meeting Date

Submission Deadline

Monday, December 16, 2019 @ 1:30 p.m.

Monday, November 25, 2019

Monday, March 9, 2020 @ 1:30 p.m.

Monday, February 17, 2020

Monday, May 11, 2020 @ 1:30 p.m.

Monday, April 20, 2020

Monday, October 12, 2020 @ 1:30 p.m.

Monday, September 21, 2020

Athletics Committee

Meeting Date

Submission Deadline

Tuesday, December 17, 2019 @ 10:00 a.m.

Tuesday, November 26, 2019

Monday, March 9, 2020 @ 9:00 a.m.

Tuesday, February 18, 2020

Tuesday, May 12, 2020 @ 9:00 a.m.

Tuesday, April 21, 2020

Monday, October 12, 2020 @ 9:30 a.m.

Monday, September 22, 2020

Audit Committee

Meeting Date

Submission Deadline

Thursday, October 17, 2019 @ 10:00 a.m.

Tuesday, September 26, 2019

Tuesday, April 14, 2020 @ 1:30 p.m.

Thursday, March 24, 2020

Thursday, October 22, 2020 @ 10:00 a.m.

Thursday, October 1, 2020

Budget & Finance Committee

Meeting Date

Submission Deadline

Tuesday, November 12, 2019 @ 2:00 p.m.

Tuesday, October 22, 2019

Tuesday, January 21, 2020 @ 1:30 p.m.

Tuesday, January 6, 2020

Tuesday, March 10, 2020 @ 11:00 a.m.

Tuesday, February 18, 2020

Tuesday, May 12, 2020 @ 1:00 p.m.

Tuesday, April 21, 2020

Tuesday, July 7, 2020 @ 1:00 p.m.

Tuesday, June 16, 2020

Compliance Committee

Meeting Date

Submission Deadline

Tuesday, November 12, 2019 @ 12:30 p.m.

Tuesday, October 22, 2019

Tuesday, December 17, 2019 @ 11:00 a.m.

Tuesday, November 26, 2019

Tuesday, January 21, 2020 @ 12:00 Noon

Tuesday, January 6, 2020

Wednesday, February 19, 2020 @ 12:00 Noon

Wednesday, January 29, 2020

Tuesday, March 10, 2020 @ 10:00 a.m.

Tuesday, February 18, 2020

Tuesday, April 14, 2020 @ 10:30 a.m.

Tuesday, March 24, 2020

Tuesday, May 12, 2020 @ 10:00 a.m.

Tuesday, April 21, 2020

Tuesday, October 13, 2020 @ 11:00 a.m.

Tuesday, September 22, 2020

Executive Committee

Meeting Date

Submission Deadline

Tuesday, November 12, 2019 @ 3:00 p.m.

Tuesday, October 22, 2019

Tuesday, January 21, 2020 @ 3:00 p.m.

Tuesday, January 6, 2020

Wednesday, February 19, 2020 @ 3:00 p.m.

Wednesday, January 29, 2020

Tuesday, April 14, 2020 @ 3:00 p.m.

Tuesday, March 24, 2020

Tuesday, July 7, 2020 @ 1:00 p.m.

Tuesday, June 16, 2020

Tuesday, September 8, 2020 @ 3:00 p.m.

Tuesday, August 21, 2020

Facilities Committee

Meeting Date

Submission Deadline

Monday, December 16, 2019 @ 11:00 a.m.

Monday, November 25, 2019

Monday, March 9, 2020 @ 11:00 a.m.

Monday, February 17, 2020

Monday, May 11, 2020 @ 11:00 a.m.

Monday, April 20, 2020

Tuesday, July 7, 2020 @ 10:00 a.m.

Tuesday, June 16, 2020

Monday, October 12, 2020 @ 11:00 a.m.

Monday, September 21, 2020

Honorary Degree Committee

Meeting Date

Submission Deadline

TBA

Investment Committee

Meeting Date

Submission Deadline

Tuesday, December 17, 2019 @ 1:00 p.m.

Tuesday, November 26, 2019

Wednesday, February 19, 2020 @ 1:30 p.m.

Wednesday, January 29, 2020

Tuesday, April 14, 2020 @ 12 Noon

Tuesday, March 24, 2020

Tuesday, July 7, 2020 @ 11:30 a.m.

Tuesday, June 16, 2020

Tuesday, September 8, 2020 @ 1:30 p.m.

Tuesday, August 21, 2020

Tuesday, October 13, 2020 @ 10:00 a.m.

Tuesday, September 22, 2020

Research Committee

Meeting Date

Submission Deadline

Tuesday, December 17, 2019 @ 9:00 a.m.

Tuesday, November 26, 2019

Tuesday, March 10, 2020 @ 9:00 a.m.

Tuesday, Febraury 18, 2020

Tuesday, July 7, 2020 @ 9:00 a.m.

Tuesday, June 16, 2020

Strategic Direction & Long-Range Planning Committee

Meeting Date

Submission Deadline

Tuesday, November 19, 2019 @ 11:00 a.m.

Tuesday, October 29, 2019

Monday, December 16, 2019 @ 12:00 Noon

Monday, November 25, 2019

Tuesday, January 21, 2020 @ 9:30 a.m.

Tuesday, January 6, 2020

Wednesday, February 19, 2020 @ 10:30 a.m.

Wednesday, January 29, 2020

Tuesday, March 24, 2020 @ 10:00 a.m.

Tuesday, March 3, 2020

Tuesday, April 14, 2020 @ 9:00 a.m.

Tuesday, March 24, 2020

Tuesday, May 12, 2020 @ 11:30 a.m.

Tuesday, April 21, 2020

Tuesday, June 16, 2020 @ 10:00 a.m.

Tuesday, May 26, 2020

Tuesday, July 14, 2020 @ 10:00 a.m.

Tuesday, June 30, 2020

Wednesday, September 9, 2020 @ 11:00 a.m.

Wednesday, August 23, 2020

Student Life & Diversity Committee

Meeting Date

Submission Deadline

Monday, December 16, 2019 @ 3:30 p.m.

Monday, November 25, 2019

Monday, March 9, 2020 @ 3:30 p.m.

Monday, February 17, 2020

Monday, May 11, 2020 @ 3:30 p.m.

Monday, April 20, 2020

Monday, October 12, 2020 @ 3:30 p.m.

Monday, September 21, 2020

Committee on Trustee Affairs

Meeting Date

Submission Deadline

Wednesday, September 9, 2020 @ 10:00 a.m.

Wednesday, August 14, 2020

and at the Call of the Chair

Other University Committees and Entities

Government Relations and External Affairs Committee

Meeting Date

Submission Deadline

Monday, December 16, 2019 @ 2:30 p.m.

Monday, November 25, 2019

Monday, March 9, 2020 @ 2:30 p.m.

Monday, February 17, 2020

Monday, May 11, 2020 @ 2:30 p.m.

Monday, April 20, 2020

Monday, October 12, 2020 @ 2:30 p.m.

Monday, September 21, 2020

Healthcare Enterprise Committee

Meeting Date

Submission Deadline

Monday, March 9, 2020 @ 10:00 a.m.

Monday, February 17, 2020

Monday, May 11, 2020 @ 12:00 p.m.

Monday, April 20, 2020

Tuesday, October 13, 2020 @ 12:00 Noon

Tuesday, September 22, 2020

Temple Educational Support Services, Ltd. (TESS)

Meeting Date

Submission Deadline

Tuesday, December 17, 2019 @ 8:00 a.m.

Tuesday, November 26, 2019

Tuesday, July 7, 2020 @ 8:00 a.m.

Tuesday, June 16, 2020

Board of Trustees

Meeting Date

Submission Deadline

Tuesday, December 17, 2019

Tuesday, November 26, 2019

Tuesday, March 10, 2020

Tuesday, February 18, 2020

Tuesday, May 12, 2020

Tuesday, April 21, 2020

Tuesday, July 7, 2020

Tuesday, June 16, 2020

Tuesday, October 13, 2020

Tuesday, September 22, 2020